• Money is sent to the financial secretary
  • Budgets are sent to the budget & finance chairman
  • Council audits are sent to the auditor 
  • Required financial forms are sent to the treasurer.

All items are to be sent to the Thirty-Third District PTA office at PO Box 1235, Lakewood, California 90714 or turned in at a Presidents/Executive Board Meeting.


Calendar for Council Financial Officers


September 2020

21 – Monday (Executive Board Meeting)

​District Legislative Conference (10/8/20) reservations due

​District Association Meeting and Fall Officers Training (10/17/20) reservations due


October 2020

14 – Wednesday (Council Presidents Meeting)

Copies of Council 2020-2021 Budgets

Membership Dues ($4.75 per capita for in-council units; $5.00 per capita for out-of-council units) due in the  district office in order to qualify for the State PTA “Ready, Set…Remit” award (minimum 30 members)

26 – Monday (Executive Board Meeting)

​Copies of council & unit treasurer annual financial reports (UTAR) for July 2019-June 2020 due in the district office

Council & Unit Year End Audits (audit period:  January – June 2019) due in the district office*

​Presidents and Administrators Conference (11/12/20) reservations due in the district office


November 2020

15 – Sunday (check to be sure tax agencies will accept the returns if filed by 11/16/20 Monday)

​Council & Unit tax filings/RRF-1 for July 2019 – June 2020 due to IRS 990/ FTB 199/ AG RRF-1, CT-TR1

​Membership Dues ($4.75 per capita for in-council units; $5.00 per capita for out-of-council units) minimum 15 memberships must be turned in to the district office by 11/15/20 to remain in good standing!

30 – Monday (Executive Board Meeting) 

​Copies of council & unit tax filings/RRF-1/CT-T1 for July 2019 – June 2020 due in the district office*

​Sacramento Safari (2/23/21 – 2/25/21) registration forms and money due in the district office


December 2020

9 – Wednesday (Council Presidents Meeting) 

​Insurance Premiums due in the district office.  The premium cost will be $000 for councils and $000 for units.  If premiums are not paid on time, a $25.00 late fee will be assessed by State PTA to be paid by the delinquent unit or council.


January 2021

13 – Wednesday (Council Presidents Meeting)

​Workers Compensation Forms (covering the period from January 5, 2020 to January 4, 2021) due.  One copy for the council and one copy for each unit are due to the district treasurer.  Units/councils paying more than a total of $1,000 to vendors and or employees must also pay insurance surcharge at same time.

25 – Monday (Executive Board Meeting)  

Annual Meeting (2/4/21) reservations due in the district office


February 2021

22 – Monday (Executive Board Meeting)

​Founders Day donations are due in the district office

​Diversity & Inclusion Conference (3/4/21) reservations due in the district office


March 2021

11 –  Wednesday (Council Presidents Meeting)

​Membership Money ($4.75 per capita for in-council units; $5.00 per capita for out-of-council units) must be ​​turned in to the district office to qualify for any recognition at California State PTA 2021 Convention

22 – Monday (Executive Board Meeting)

​Council & Unit Mid-Year Audits (audit period:  July – December 2020) due in the district office*


April 2021

14 –   Wednesday (Council Presidents Meeting)

Spring Awards and Association Meeting (4/22/21) reservations due in the district office


May 2021

19 – Wednesday (Council Presidents Meeting) 

Final Founders Day Donations are due in the district office.  This is the final deadline for the 2020-2021 contribution.  One-fourth of the total amount is returned to district by the California State PTA for leadership training.  Money received after this date will be credited towards 2021-2020.

24 – Monday (Executive Board Meeting)

Spring Officers Training (6/5/21) reservations due in the district office 


June 2021

18 – Monday

Final turn in: Membership Money ($4.75 per capita for in-council units; $5.00 per capita for out-of-council units) must be turned in to the district office for State PTA year-end awards and in order to be credited as a membership in the year 2020-2021


IMPORTANT INFORMATION

If any unit or council submits two non-sufficient fund checks in a fiscal year, the district will require future payments to be paid by money order or cashier’s check.  ALL CHECKS RETURNED UNPAID BY THE BANK WILL REQUIRE REPAYMENT PLUS A $15.00 late FEE PAYABLE TO THIRTY-THIRD DISTRICT PTA.

2019 Federal Tax Return (July 1, 2019 – June 30, 2020) Internal Revenue Service form 990-N (e-Postcard) must be filed electronically by all units and councils with gross receipts normally less than or equal to $50,000; IRS form 990EZ must be filed by units and councils with gross receipts more than $50,000 and less than $200,000; IRS form 990 must be filed by units and councils with gross receipts of $200,000 or more.  These forms may be filed any time after the close of the fiscal year (June 30, 2020), but must be received by the IRS no later than November 15, 2020.  Apply for a 3-month extension, Form 8868, if you will not be able to make the November 15, 2020 filing deadline.

2019 State Tax Return (July 1, 2019 – June 30, 2020) California State Franchise Tax Board form 199N must be filed electronically by all units and councils with gross receipts normally less than or equal to $50,000 or form 199 with gross receipts greater than $50,000.  These forms may be filed any time after the close of the fiscal year (June 30, 2020), but must be received by the FTB no later than November 15, 2020  

RRF-1 Forms (July 1, 2019 – June 30, 2020) All councils and units must have a valid charitable trust (CT) number and must file an annual registration renewal form with the California Attorney General/Registry of Charitable Trusts.  These forms may be filed any time after the close of the fiscal year (June 30, 2020), but must be received by the Registry of Charitable Trusts no later than November 15, 2020.  Please note: a new CT-TR1 Annual Treasurer’s Report is required in addition to the RRF-1 should your gross annual receipts total $50,000 or LESS.

California Secretary of State SI-100 (Statement of Information) Forms)  All incorporated councils and units must file a SI-100 form and the $20 filing fee with the California Secretary of State every other year, during the applicable filing period, which is in the calendar month during which the initial Articles of Incorporation were filed and the immediately preceding five calendar months. Councils and units incorporated in odd-numbered years must file the SI-100 in odd-numbered years.  Councils and units incorporated in even-numbered years must file the SI-100 in even-numbered years.  NOTE:  This form MUST be filed biennially (every other year) even if a notice to file is not received.  The Secretary of State may not send a reminder of the filing due date.

It is highly suggested all tax returns and government agency required forms are sent via “Certified Mail – Return Receipt Requested.”  This is the only proof you have that filing requirements have been met by specified due dates. 

REMEMBER – Non-profit organizations may not have to pay taxes, but they DO HAVE TO PAY FINES for not following the rules and regulations. 


* – electronic copies of audits and tax filings are preferred