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Financial Due Dates

  • Money is sent to the financial secretary

  • Budgets are sent to the budget & finance chairman

  • Council financial reviews are sent to the financial reviewer

  • Required financial forms are sent to the treasurer

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All items are to be turned in at a Presidents/Executive Board Meeting OR sent to:

Thirty-Third District PTA

PO Box 1235

Lakewood, CA  90714

Calendar for Council Financial Officers

DATES MUST BE OBSERVED!

Reservations received after the DEADLINE will be charged a LATE FEE.

Electronic copies of financial reviews and tax filings are preferred.

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SEPTEMBER

  • DEADLINE FALL OFFICERS TRAINING Reservations

OCTOBER

  • DEADLINE FALL DISTRICT MEETING Reservations

  • DUE Copies of Council Budgets

  • DUE Membership dues to qualify for Ready, Set, Remit membership award

  • DUE Council/unit financial reviews for January – June

  • DUE Council/unit annual financial reports for July – June

NOVEMBER

  • DEADLINE Distribute directories to members to qualify for early bird/outstanding awards

  • DUE Membership turn-in (minimum 15 members to remain in good standing)

  • DUE Federal tax return/state tax return/RRF-1 due to IRS/FTB/AG

  • DUE Copies of federal tax return/state tax return/RRF-1 

DECEMBER

  • DEADLINE Distribute directories to members to qualify for district participation awards

  • DEADLINE Sacramento Safari applications and payments

  • DUE Reflections entries for district level judging

  • DUE Insurance premiums for councils and units

JANUARY

  • DUE Directory Awards submissions

  • DEADLINE Annual Meeting reservations

  • DUE Workers comp reports and workers comp surcharge due to AIM

FEBRUARY

  • DUE Forward Founders Day offerings received

MARCH

  • DUE Membership dues to qualify for recognition at State PTA Convention

  • DUE Council/unit financial reviews for July – December

  • DUE Annual Council Historian’s Report

  • DUE Communications Awards Applications

  • DUE District Spotlight Recognition Awards Applications

  • DUE HSA Awards Applications

  • DUE Red Ribbon/Healthy Lifestyles Awards Applications

  • DUE Safety Awards Applications

APRIL

  • DEADLINE Spring Awards and Association Meeting Reservations

MAY

  • DUE Council Officer's & Unit President's names & contact information

  • DUE Final turn-in to forward Founders Day offerings

  • DEADLINE Spring Officers Training Reservations

JUNE

  • DUE Final membership remittances

IMPORTANT INFORMATION

If any unit or council submits two non-sufficient fund checks in a fiscal year, the district will require future payments to be paid by money order or cashier’s check. ALL CHECKS RETURNED UNPAID BY THE BANK WILL REQUIRE REPAYMENT PLUS A $15.00 late FEE PAYABLE TO THIRTY-THIRD DISTRICT PTA.

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Federal Tax Return (July 1 – June 30) Internal Revenue Service form 990-N (e-Postcard) must be filed  electronically by all units and councils with gross receipts normally less than or equal to $50,000; IRS form 990EZ must be filed by units and councils with gross receipts more than $50,000 and less than $200,000; IRS form 990 must be filed by units and councils with gross receipts of $200,000 or more. These forms may be filed any time after the close of the fiscal year (June 30), but must be received by the IRS no later than November 15. Apply for a 3-month extension, Form 8868, if you will not be able to make the November 15 filing deadline.

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State Tax Return (July 1 – June 30) California State Franchise Tax Board form 199N must be filed electronically by all units and councils with gross receipts normally less than or equal to $50,000 or form 199 with gross receipts greater than $50,000. These forms may be filed any time after the close of the fiscal year (June 30), but must be received by the FTB no later than November 15.

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RRF-1 Forms  (July 1– June 30)  All councils and units must have a valid charitable trust (CT) number and must file an annual registration renewal form with the California Attorney General/Registry of Charitable Trusts. These forms may be filed any time after the close of the fiscal year (June 30), but must be received by the Registry of Charitable Trusts no later than November 15. Please note: a new CT-TR1 Annual Treasurer’s Report is required in addition to the RRF-1 should your gross annual receipts total $50,000 or LESS.

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California Secretary of State SI-100 (Statement of Information) All incorporated councils and units must file a SI-100 form and the $20 filing fee with the California Secretary of State every other year, during the applicable filing period, which is in the calendar month during which the initial Articles of Incorporation were filed and the immediately preceding five calendar months. Councils and units incorporated in odd-numbered years must file the SI-100 in odd-numbered years. Councils and units incorporated in even-numbered years must file the SI-100 in even-numbered years. NOTE: This form MUST be filed biennially (every other year) even if a notice to file is not received. The Secretary of State may not send a reminder of the filing due date.

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It is highly suggested all tax returns and government agency required forms are sent via “Certified Mail – Return Receipt Requested.” This is the only proof you have that filing requirements have been met by specified due dates.

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REMEMBER – Non-profit organizations may not have to pay taxes, but they DO HAVE TO PAY FINES for not following the rules and regulations. 

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